Every organization on an event has one of three roles. You choose co-host or sponsor when you invite someone, and you can change it later.
Primary host. The organization that owns the event. It can do everything.
Co-host. Runs the event alongside you, short of ending it or changing who is in charge. Appears under Hosted by on the event page.
Sponsor. Supports the event, sees and manages the guest list, and gets its logo on the event page under Sponsored by.
What each role can do
| Primary host | Co-host | Sponsor | |
|---|---|---|---|
| Logo on the event page | Yes | Yes, under Hosted by | Yes, under Sponsored by |
| See and manage attendees, check-in | Yes | Yes | Yes |
| Add attendees and export the list | Yes | Yes | Yes |
| Analytics tab | Yes | Yes | Yes |
| Own attribution link | Yes | Yes | Yes |
| Edit the event page and details | Yes | Yes | No |
| See the full budget and every allocation | Yes | Yes | No, only their own ask |
| Manage emails to attendees | Yes | Yes | No |
| Invite co-hosts and sponsors | Yes | Yes | No |
| Approve, reject and manage sponsors | Yes | Yes | No |
| Turn an attendee into a sponsor | Yes | Yes | No |
| Turn an attendee into a co-host | Yes | No | No |
| Change a co-host to a sponsor, or remove a co-host | Yes | No | No |
| Copy or reset the sponsor link | Yes | No | No |
| Event settings (address, self check-in) | Yes | No | No |
| Cancel or delete the event | Yes | No | No |
"Primary host" includes everyone in the primary host's organization. The same goes for co-hosts and sponsors: colleagues in their organization share the access.
A co-host or sponsor gets this access only once a host has confirmed them. Until then they can see the event's sponsor view, but not its tabs.
Change someone's role
On the Hosts tab, open the person's menu:
- Change to Sponsor moves a co-host to sponsor.
- Upgrade to Co-host moves a sponsor to co-host.
Only the primary host can change a co-host's role or make someone a co-host.
The change takes effect straight away.
Common questions
Which should I choose? Pick co-host for a partner who plans and runs the event with you. Pick sponsor for a partner who brings budget and attendees but does not run the event.
Can someone be a co-host on one event and a primary host on another? Yes. Roles are set per event.
Do co-hosts and sponsors need a paid plan? No. They do not count toward your plan's user limit either.
Still need help?
Email support@freshmint.ai or use the form in the help center. A person on the Freshmint team reads every message.
Contact support